DIRECTOR'S REPORT
To
The Members,
ACHAL INVESTMENTS LIMITED
Your Directors have pleasure in presenting before you the 26th Annual Report of the Company together with the Audited Statements of Accounts for the year ended 31st March, 2016.
FINANCIAL RESULTS
The summarized financial performance of the Company for the years 2015-16 and 2014-15 is given below:
(Amt in Rs.)
S. No.
|
Particulars
|
2015-16
|
2014-15
|
1.
|
Total Income/Loss
|
14,425,885.00
|
13,557,971.54
|
2.
|
Less: Total Expenses
|
13,659,304.35
|
12,873,586.40
|
3.
|
Profit Before Tax
|
766,580.65
|
684,385.14
|
4.
|
Profit/Loss after Tax
|
533,777.65
|
461,238.14
|
FINANCIAL PERFORMANCE
During the year under review, the Company's income is Rs. 144.25 Lacs as against income of Rs. 135.58 Lacs in 2014-15.
DIVIDEND
To plough back the profits in to the business activities, no dividend is recommended for the financial year 2015-16.
CHANGE IN THE SHARE CAPITAL
During the period under review, The Authorized Share Capital as on March 31, 2016 is Rs. 70,025,000 (Rupees Seven crores and Twenty Five thousands only) (70,025,000 shares of Rs.1/each).
CHANGE IN THE NATURE OF BUSINESS
During the year, the Company has not changed its nature of business.
MATERIAL CHANGES AND COMMITMENTS, IF ANY, AFFECTING THE FINANCIAL POSITION OF THE COMPANY WHICH HAVE OCCURRED BETWEEN THE END OF THE FINANCIAL YEAR OF THE COMPANY TO WHICH THE FINANCIAL STATEMENTS RELATE AND THE DATE OF THE REPORT
There have been no material changes and commitments which can affect the financial position of the Company occurred between the end of the financial year of the Company and date of this report.
DETAILS IN RESPECT OF ADEQUACY OF INTERNAL FINANCIAL CONTROLS WITH REFERENCE TO THE FINANCIAL STATEMENTS
The Company has a formal system of internal control testing which examines both the design effectiveness and operational effectiveness to ensure reliability of financial and operational information and all statutory / regulatory compliances. The Company has a strong monitoring and reporting process resulting in financial discipline and accountability.
SHIFTING OF REGISTERED OFFICE
Your Company has shifted his registered office from 407, Prabhat Kiran Building, Rajendra Place, New Delhi-110008 to Office No 208, 2nd Floor, Plot No. A-1 Madhuban Tower, Veer Savarkar Block,Shakarpur East Delhi 110092 w.e.f. July 22, 2016.
RISK MANAGEMENT POLICY
Although the company has been following the principle of risk minimization as is the norm in every industry, it has now become a compulsion.
Therefore, in accordance with Companies Act, 2013, the Board members were informed about risk assessment and minimization procedures after which the Board formally adopted steps for framing, implementing and monitoring the risk management plan for the company.
The main objective of this policy is to ensure sustainable business growth with stability and to promote a pro-active approach in reporting, evaluating and resolving risks associated with the business. In order to achieve the key objective, the policy establishes a structured and disciplined approach to Risk Management, in order to guide decisions on risk related issues.
In today's challenging and competitive environment, strategies for mitigating inherent risks in accomplishing the growth plans of the Company are imperative. The common risks inter alia are: Regulations, competition, Business risk, Technology obsolescence, Investments, retention of talent and expansion of facilities. Business risk, inter-alia, further includes financial risk, political risk, fidelity risk, legal risk. As a matter of policy, these risks are assessed and steps as appropriate are taken to mitigate the same.
PARTICULARS OF EMPLOYEES AND OTHER DISCLOSURE
The prescribed particulars of Employees required under Section 197(12) of the Companies Act, 2013 read with Rule 5(1) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 is annexed herewith as Annexure to this Report.
The information required pursuant to Section 197(12) read with Rule 5(2) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 in respect of Employees of the Company, will be provided on request. In terms of Section 136 of the Act, the reports and accounts are being sent to the members and others entitled thereto, excluding the information on employees particulars mentioned in rule 5(2) of the said rule which is available for inspection by the Members at the Registered Office of the Company during the business hours on working days of the Company upto the date of ensuing Annual General Meeting. If any Member is interest in inspecting the same, such Member may write to the Compliance officer in advance.
DEPOSITS
The Company has not accepted deposit from the public falling within the ambit of Section 73 of the Companies Act, 2013 and The Companies (Acceptance of Deposits) Rules, 2014. No amount of principal or interest was outstanding as on the date of Balance Sheet.
NAME OF THE COMPANIES WHICH HAVE BEEN BECOME OR CEASED TO BE ITS SUBSIDIARIES AND ASSOCIATE COMPANIES DURING THE YEAR
Since the Company has no subsidiaries as on 31st March, 2016, provision of section 129 of the Companies Act, 2013 is not applicable.
STATE OF COMPANY AFFAIRS:
The Company is complying with all the applicable laws and provisions and there is no adverse action against the business operations of the Company.
STATUTORY AUDITORS
M/s. G.P.KESHRI & ASSOCIATES, Chartered Accountants (Firm Registration number 017251N) has been re-appointed as Statutory Auditors for a term of 5 consecutive years from the conclusion of the ensuing 26th Annual General Meeting till conclusion of 31st AGM subject to ratification by shareholders at every Annual General Meeting.
The Company has received a letter from M/s. G.P.KESHRI & ASSOCIATES, Chartered Accountants (Firm Registration number 017251N) to the effect that their appointment if made, would be within the limits as prescribed under Sec 141 of the Companies Act,2013.
AUDITORS' REPORT
The Notes on Financial Statements referred to in the Auditors' Report are self-explanatory and therefore, in the opinion of the Directors, do not call for further comments.
EXTRACT OF THE ANNUAL RETURN
The extract of the annual return in form no. MGT - 9 has been annexed to the Report, as Annexure.
CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGE EARNINGS AND OUTGO
The particulars as required under the provisions of Section 314(3)(m) of the Companies Act, 2013 read with Rule 8(3) of The Companies (Accounts) Rules, 2014 in respect of Conservation of Energy and Technology Absorption have not been furnished considering the nature of activities undertaken by the Company during the year under review.
There was no foreign exchange earning & outgo during the financial year under review.
CORPORATE SOCIAL RESPONSIBILITY (CSR)
During the year under review, the Company is not required to comply with the provisions related to Corporate Social Responsibility on the basis of its financial statement.
DIRECTORS & COMMITTEES: a) Changes in Directors and Key Managerial Personnel
During the year under review 2015-16, There were no changes in directors of the company.
b) Declaration by an Independent Director(s) and re- appointment, if any
All Independent Directors have given declaration that they meet the criteria of independence as laid down under Section 149(6) of the Companies Act, and Listing Agreement.
c) Formal Annual Evaluation of Board
Pursuant to the provisions of companies Act, 2013, the Board has carried out annual performance evaluation of its own performance, the directors individually as well the evaluation of the working of its Audit, Nomination & Remuneration and Stakeholder Relation committee.
Sexual Harassment:
The Company has zero tolerance for Sexual Harassment at workplace and has adopted a Policy on prevention of Sexual Harassment in line with the provisions of Sexual Harassment of Woman at Workplace (Prevention, Prohibition and Redresssal) Act, 2013 and the Rules made there under. There was no complaint on sexual harassment during the year under review.
NUMBER OF MEETINGS OF THE BOARD OF DIRECTORS a. BOARD MEETINGS
During the year sixteen Board Meetings were convened and held. The details of which are given below. The intervening gap between the Meetings was within the period prescribed under the Companies Act, 2013.
S. No.
|
Date of Meeting
|
Total No. of Directors
|
No. of Directors attended
|
|
|
on the Date of Meeting
|
|
1.
|
28.05.2015
|
4
|
4
|
2.
|
13.08.2015
|
4
|
4
|
3.
|
31.08.2015
|
4
|
4
|
4.
|
26.10.2015
|
4
|
4
|
5.
|
13.11.2015
|
4
|
4
|
6.
|
22.12.2015
|
4
|
4
|
7.
|
13.02.2016
|
4
|
4
|
COMPOSITION AND MEETINGS OF AUDIT COMMITTEE
The Composition and terms of reference of the Committee satisfy the requirements Section 177 of the Companies Act, 2013. Audit Committee met 5 times during the financial year 2015-16 on 28.05.2015,
13.08.2015, 31.08.2015, 13.11.2015 and 13.02.2016 following is the composition:
Name of Member
|
Designation
|
Category
|
Ms. Sheetal
|
Chairman
|
Non Executive and Independent Director
|
Mr. Gaj Raj Singh
|
Member
|
Non Executive and Independent Director
|
Mr. Abhishek Kumar
|
Member
|
Non Executive and Non Independent Director
|
COMPOSITION AND MEETINGS OF STAKEHOLDER RELATION COMMITTEE
The Composition and terms of reference of the Committee satisfy the requirements Section 178 of the Companies Act, 2013. The Committee met 4 times during the financial year 2015-16 on 28.05.2015,
13.08.2015, 13.11.2015 and 13.02.2016 and following is the composition:
Name of Member
|
Designation
|
Category
|
Mr. Gaj Raj Singh
|
Chairman
|
Non Executive and Independent Director
|
Ms. Sheetal
|
Member
|
Non Executive and Independent Director
|
Mr. Abhishek Kumar
|
Member
|
Non Executive and Non Independent Director
|
NOMINATION & REMUNERATION COMMITTEE & ITS POLICY
The Company has duly constituted Nomination and Remuneration Committee to align with the requirements prescribed under the provisions of the Companies Act, 2013.
The details of the Composition of the Nomination and Remuneration Committee are given below:
Name of Member
|
Designation
|
Category
|
Mr. Gaj Raj Singh
|
Chairman
|
Non Executive and Independent Director
|
Ms. Sheetal
|
Member
|
Non Executive and Independent Director
|
Mr. Abhishek Kumar
|
Member
|
Non Executive and Non Independent Director
|
DETAILS OF ESTABLISHMENT OF VIGIL MECHANISM FOR DIRECTORS AND EMPLOYEES
During the year, as per Section 177(9) read with Rule 7(1) of The Companies (Meeting of Board and its Powers) Rules, 2014, Company is required to establish a Vigil Mechanism for its Directors and employees. In order to ensure that the activities of the Company and its employees are conducted in a fair and transparent manner by adoption of highest standards of professionalism, honesty, integrity and ethical behavior the company has adopted a vigil mechanism policy.
PARTICULARS OF LOANS, GUARANTEES OR INVESTMENTS UNDER SECTION 186
During the year, Company has not provided Loans, Guarantees and Investments covered under the provisions of Section 186 of the Companies Act, 2013.
PARTICULARS OF CONTRACTS OR ARRANGEMENTS WITH RELATED PARTIES:
The Company has no material significant transactions with its related parties which may have a potential conflict with the interest of the Company at large. The details of transactions with the Company and related parties are given for information under notes to Accounts.
MANAGERIAL REMUNERATION POLICY
Provisions relating to Managerial Remuneration as per Section 197 read with Rule 5 of The Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 The Board has on the recommendation of the Nomination & Remuneration Committee framed a Policy for Selection and appointment of Directors, Senior management and their Remuneration.
SECRETARIAL AUDIT REPORT AND EXPLANATION TO THE QUALIFICATIONS REPORTED IN THE REPORT
Provisions relating to Secretarial Audit as per Section 204 read with Rule 9 of The Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014, the Company has appointed M/s. P.K. Mishra & Associates, Company Secretaries, to undertake the Secretarial audit of the Company for the Financial Year 2015-16 and the report is attached herewith.
With reference to the qualifications, we wish to explain that the Company is searching the best person for the post of Company Secretary and Chief Financial Officer.
Details of significant and material orders passed by the regulators or courts or tribunals impacting the going concern status and company's operations in future
No significant and material orders have been passed by the regulators or courts or tribunals, impacting the going concern status and company's operations in future.
AUDIT OBSERVATIONS
Auditors' observations are suitably explained in notes to the Accounts and are self-explanatory HUMAN RESOURCES
There are no employees as on date on the rolls of the Company who are in receipt of Remuneration which requires disclosures under Section 134 of the Companies Act, 2013 and Companies (Particulars of Employees) Rules, 1975.
During the year under review, relationship with the employees is cordial.
DIRECTORS' RESPONSIBILITY STATEMENT
The Directors' Responsibility Statement referred to in clause (c) of sub-section (3) of Section 134 of the Companies Act, 2013, shall state that -
(a) In the preparation of the annual accounts, the applicable accounting standards had been followed along with proper explanation relating to material departures;
(b) the directors had selected such accounting policies and applied them consistently and made judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the company at the end of the financial year and of the profit and loss of the company for that period;
(c) The directors had taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of this Act for safeguarding the assets of the company and for preventing and detecting fraud and other irregularities;
(d) The directors had prepared the annual accounts on a going concern basis; and
(e) The directors had laid down internal financial controls to be followed by the company and that such internal financial controls are adequate and were operating effectively.
(f The directors had devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively.
ACKNOWLEDGEMENT
Directors take this opportunity to express their thanks to various departments of the Central and State Government, Bankers, Material Suppliers, Customers and Shareholders for their continued support and guidance.
The Directors wish to place on record their appreciation for the dedicated efforts put in by the employees of the Company at all levels.
BY ORDER OF THE BOARD OF DIRECTORS
ACHAL INVESTMENTS LIMITED
Sd/- Sd/-
Place: New Delhi Abhishek Kumar Gaj Raj Singh
Date: 24/08/2016 Director Director
DIN: 06799487 DIN: 02925387
F-2, CPWD Enq Office Flats, House No 62, Dhakka Village,
Sarojini Nagar, New Delhi-110023 GTB Nagar, Delhi - 110009
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