Dear Members,
The Directors have pleasure in presenting the 34th Annual Report on the business and operations of the Company along with Audited Financial Statements for the financial year ended 31st March, 2018.
1. FINANCIAL PERFORMANCE OF THE COMPANY (STANDALONE):
Particulars
|
31st March, 2018 (in Rs.)
|
31st March, 2017 (in Rs.)
|
Total Income
|
3,890,630.00
|
2,02,74,365.00
|
Less:- Expenditure
|
3,427,643.70
|
20,149,503.00
|
Profit Before Tax for the Year
|
462,986.30
|
1,24,862.00
|
Less:- Tax Expenses
|
(1,68,242.00)
|
13,284.00
|
Profit After Tax for the Year
|
294,744.30
|
111,578.00
|
2. RESULT OF OPERATIONS & STATE OF COMPANY’S AFFAIR:
Your Company has performed modestly in the past year despite challenging economic conditions. Nevertheless, your Directors are optimistic about the future and expect the business to perform well for the forthcoming years. Your Directors are relentlessly striving for the betterment of the business.
3 DIVIDEND:
The Board of Directors has not recommended any dividend for the financial year ended on March 31, 2018 as the Board have considered it financially prudent in the long-term interest of the company so as to reinvest the profits into the business of the company and to build its strong reserve base and assure the growth of the Company in long run.
4. TRANSFER TO RESERVES:
During the period, the company has not transferred any profit into the General Reserve of the Company.
5. MATERIAL CHANGES AND COMMITMENTS AFFECTING FINANCIAL POSITION BETWEEN THE END OF THE FINANCIAL YEAR AND DATE OF REPORT:
No material changes and commitments were recorded during the financial year and till the date of this report, which materially affects the financial position of the Company.
6. DEPOSIT:
The company has not accepted any deposits from the public and as such, no amount on account of principal or interest on deposits from public was outstanding as on the date of the balance sheet for the Financial Year 2017-2018.
7. PARTICULARS OF LOANS, GUARANTEES OR INVESTMENTS MADE U/S 186 OF THE COMPANIES ACT, 2013:
The particulars of loans, guarantees and investments have been disclosed in the financial statements which also form part of this report.
8. CORPORATE SOCIAL RESPONSIBILITY:
The company has not developed and implemented any Corporate Social Responsibility Initiatives as per the provisions of section 135(1) of the Companies Act, 2013 read with Companies (Corporate Social Responsibility Policy) Rules, 2014 as the aforesaid provisions are not applicable to the Company.
9. CONSERVATION OF ENERGY, RESEARCH AND DEVELOPMENT, TECHNOLOGY ABSORPTION, FOREIGN EXCHANGE EARNINGS AND OUTGO:
The particulars as prescribed under sub-section (3)(m) of section 134 of the Companies Act, 2014 read with Rule 8(3) of Companies (Accounts) Rules, 2014 are annexed herewith at “Annexure-I”.
10. INTERNAL CONTROL SYSTEM AND THEIR ADEQUACY
The details with respect to internal control systems and internal Audit has been briefed in Management Discussion and Analysis Report, which is annexed herewith as “Annexure-II”.
11. POLICY ON DIRECTORS’ APPOINTMENT AND REMUNERATION AND OTHER DETAILS:
The current policy is to have an appropriate mix of Executive, Non-Executive and Independent Directors to maintain the independence of the Board, and separate its functions of governance and management.
12. INDEPENDENT DIRECTOR’S DECLARATION
The Company has received necessary declaration from each independent director under Section 149(7) of the Companies Act, 2013, that he / she meets the criteria of independence as laid down in Section 149(6) of the Companies Act, 2013.
13. BOARD EVALUATION:
In terms of provisions of Companies Act, 2013 read with rules issued there under and SEBI (LODR) Regulations 2015, the Board of Directors on recommendation of the Nomination and Remuneration Committee, have evaluated the effectiveness of the Board/Director’s for the Financial Year 2017-18.
The performance and functioning of the board was evaluated by the board after seeking inputs from all the directors on the basis of the criteria such as the board composition and structure, effectiveness of board processes, information and functioning, etc.
The committees of the Board were assessed after seeking inputs from the committee members on the basis of the criteria such as the composition of committees, effectiveness of committee meetings, etc.
The board and the nomination and remuneration committee reviewed the performance of the individual directors on the basis of the criteria such as the contribution of the individual director to the board and committee meetings like preparedness on the issues to be discussed, meaningful and constructive contribution and inputs in meetings, etc. In addition, the Chairman was also evaluated on the key aspects of his role.
In a separate meeting of independent directors, performance of non-independent directors, performance of the board as a whole and performance of the chairman was evaluated, taking into account the views of executive directors and non-executive directors. The same was discussed in the board meeting that followed the meeting of the independent directors, at which the performance of the board, its committees and individual directors was also discussed. Performance evaluation of independent directors was done by the entire board, excluding the independent director being evaluated.
14. NUMBER OF MEETINGS OF THE BOARD:
During the year, the Board met 05 (Five) times to deliberate on various matters. The Meetings were held on 29/05/2017, 11/08/2017, 14/11/2017, 26/12/2017 & 14/02/2018. The maximum interval between any two meetings did not exceed 120 days.
Sr. No
|
Name of the Director
|
No of Meetings held
|
No. of Meetings attended
|
1
|
Bhupendra Thakur*
|
2
|
2
|
2
|
Kalpak Vora#
|
2
|
2
|
3
|
Ravi Kharwad
|
5
|
5
|
4
|
Satishkumar Rajbhar
|
5
|
5
|
5
|
Rajni Jethalal Shah
|
5
|
5
|
6
|
Anjali Kharwad$
|
1
|
1
|
* Mr. Bhupendra Thakur ceased to be the director of the company wef. 4th September, 2017.
# Mr. Kalpak Vora ceased to be the director of the Company w.e.f. 27th September, 2017.
$ Mrs. Anjali Kharwad was appointed as a Director of the Company w.e.f. 26th December, 2017.
15. AUDIT COMMITTEE
The primary objective of the audit committee is to monitor and provide an effective supervision of the Management’s financial reporting process, to ensure accurate and timely disclosures, with the highest level of transparency, integrity and quality of financial reporting. The audit committee oversees the work carried out in the financial reporting process by the Management, the internal auditors and the independent auditors, and notes the processes and safeguards employed by each of them. The audit committee has the ultimate authority and responsibility to select, evaluate and, where appropriate, replace the independent auditors in accordance with the law.
Further, as per the provision of section 177 of the Companies Act, 2013, the constitution of Audit Committee is as follow;
Sr. No.
|
Name of Director
|
DIN
|
Category
|
1
|
Rajni Jethalal Shah
|
07008158
|
Chairman / Independent Director
|
2
|
Satish Phoolchand Rajbhar
|
06798717
|
Member / Independent Director
|
3
|
Ravi Kharwad
|
02079606
|
Member / Executive Director
|
Four meetings of the Audit committee were held during the year. The dates on which the said meetings were held: 29th May, 2017, 11th August, 2017, 14th November, 2017 and 12th February, 2018.
Sr. No.
|
Name of Member
|
No of Meetings held
|
No. of Meetings attended
|
1
|
Rajni Jethalal Shah
|
4
|
4
|
2
|
Satish Phoolchand Rajbhar
|
4
|
4
|
3
|
Ravi Kharwad
|
4
|
4
|
16. NOMINATION AND REMUNERATION COMMITTEE:
As per the provision of section 178 of the Companies Act, 2013 the constitution of Nomination and Remuneration Committee is as follow;
Sl. No.
|
Name of Director
|
DIN
|
Position
|
1
|
Rajni Jethalal Shah
|
07008158
|
Chairman / Independent Director
|
2
|
Satish Phoolchand Rajbhar
|
06798717
|
Member / Independent Director
|
3
|
Ravi Kharwad
|
02079606
|
Member / Executive Director
|
Sr. No.
|
Name of Member
|
No of Meetings held
|
No. of Meetings attended
|
1
|
Rajni Jethalal Shah
|
4
|
4
|
2
|
Satish Phoolchand Rajbhar
|
4
|
2
|
3
|
Ravi Kharwad
|
4
|
3
|
During the year 4 meetings were held on 29/05/2017, 11/08/2017, 26/12/2017 and 14/02/2018.
17. STAKEHOLDER AND RELATIONSHIP COMMITTEE
As per the provision of section 178 of the Companies Act, 2013 the constitution of Stakeholder and Relationship Committee is as follow;
Sr. No.
|
Name of Director
|
DIN
|
Position
|
1
|
Rajni Jethalal Shah
|
07008158
|
Chairman / Independent Director
|
2
|
Satishkumar Rajbhar
|
06798717
|
Member / Independent Director
|
3
|
Bhupendra Hari Singh Thakur
|
05294017
|
Member / Executive Director
|
4
|
Anjali Kharwad
|
05102340
|
Member / Non Executive Director
|
During the year 4 meetings were held on 29/05/2017, 11/08/2017, 26/12/2017 and 14/02/2018.
18. PARTICULARS OF CONTRACTS OR ARRANGEMENTS MADE WITH RELATED PARTIES:
Particulars of contracts or arrangements with related parties referred to in section 188(1) of the Companies Act, 2013 read with Rule 8(2) of Companies (Accounts ) Rules, 2014 in prescribed Form AOC- 2 is annexed herewith at Annexure III
19. SUBSIDIARIES, IOINT VENTURES AND ASSOCIATE COMPANIES:
The company does not have any Subsidiary, Joint Venture or Associate Company; hence provisions of section 129(3) of the Companies Act, 2013 relating to preparation of consolidated financial statements are not applicable.
20. VIGIL MECHANISM / WHISTLE BLOWER POLICY:
As per the provisions of Companies Act, 2013, every Listed Company shall establish a vigil mechanism (similar to Whistle Blower mechanism). In pursuance of the provisions of section 177(9) & (10) of the Companies Act, 2013, the company has adopted the whistleblower mechanism for directors and employees to report on concerns about unethical behavior, actual or suspected fraud, or violation of the Company’s code of conduct and ethics. There has been no change to the Whistleblower Policy adopted by the Company, during financial year 2018.
21. PARTICULARS OF EMPLOYEES U/S 197(12) OF THE COMPANIES ACT, 2013:
The Information & Statement of Particulars of employees pursuant to Section 197 of the Companies Act, 2013 and Rule 5 (1) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 is annexed as Annexure IV.
22. DIRECTORS’ RESPONSIBILITY STATEMENT:
In terms of section 134(5) of the Companies Act, 2013, your directors state that: -
(a) in the preparation of the annual accounts, the applicable accounting standards have been followed;
(b) the directors have selected such accounting policies and applied them consistently and made judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the company at the end of the financial year and of the profit and loss of the company for that period;
(c) the Directors have taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of the Companies Act, 2013 for safeguarding the assets of the company and for preventing and detecting fraud and other irregularities;
(d) the Directors have prepared the annual accounts on a going concern basis.
(e) the Directors have laid down internal financial controls to be followed by the company and that such internal financial controls are adequate and were operating effectively
(f) the Directors have devised proper system to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively.
23. DETAILS OF SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS OR COURTS OR TRIBUNALS IMPACTING THE GOING CONCERN STATUS AND COMPANY’S OPERATIONS IN FUTURE
During the period under review, no material orders have been passed by the regulators or courts or tribunals impacting the going concern status and company’s operation in future.
24. AUDITORS & AUDITORS’ REPORT
Statutory Auditors
Pursuant to the provisions of Section 139 of the Act and the rules framed there under TDK & Co., Chartered Accountants, were appointed as the statutory auditors of the Company from the conclusion of Annual General Meeting held on 30th September, 2014 till the conclusion of following six Annual General Meeting subject to ratification of their appointment at every AGM.
They have confirmed their eligibility under Section 141 of the Companies Act, 2013 and the Rules framed there under for reappointment as Auditors of the Company.
The notes on accounts referred to in the auditors’ report are self-explanatory and therefore don’t call for any further comments by the Board of directors.
There are no qualifications or adverse remarks in the Auditors’ Report which require any clarification or explanation.
Secretarial Auditor
In terms of Section 204 of the Act and Rules made there under, Deepak P Singh & Associates (Company Secretaries), (Membership No. 29140) Practicing Company Secretary were appointed as Secretarial Auditors for the financial year 2017-18. The Secretarial Audit Report for the financial year ended on March 31, 2018 is annexed herewith marked as Annexure-V to this Report.
Internal Auditor
Mr. Dipesh Vora, Chartered Accountant was appointed as Internal Auditor of the Company for the Financial Year 2017-18 and the consent regarding such appointment was received from the auditor in this regard.
25. EXTRACT OF ANNUAL RETURN:
The extract of the Annual Return in MGT-9 is annexed herewith at Annexure VI.
26. MANAGEMENTS DISCUSSION AND ANALYSIS:
In terms of the provisions of Regulation 34 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, the Management’s discussion and analysis is set out in this Annual Report & marked as Annexure-II.
27. RISK MANAGEMENT POLICY:
Risk Management is the process of identification, assessment and prioritization of risks followed by coordinated efforts to minimize, monitor and mitigate/control the probability and/or impact of unfortunate events or to maximize the realization of opportunities. The Company has laid down a comprehensive Risk Assessment and Minimization Procedure which is reviewed by the Board from time to time. These procedures are reviewed to ensure that executive management controls risk through means of a properly defined framework. The major risks have been identified by the Company and its mitigation process/measures have been formulated in the areas such as business, project execution, event, financial, human, environment and statutory compliance.
28. OTHER DISCLOSURE
The Company has shifted its registered office within the same city w.e.f 26th December, 2017 from B-702, 7th Floor, Neelkanth Business Park, Kirol Village, Near Bus Depot, Vidya Vihar (W) Mumbai- 400086 To Office No. 508, Shree Samarth Plaza Premises, Co-op Soc. LTD, Gupta Bhuvan, R.R.T Road, Mulund (W), Bandra Suburban, Mumbai- 400086.
29. INFORMATION REQUIRED UNDER SEXUAL HARASSMENT OF WOMEN AT WORK PLACE (PREVENTION, PROHIBITION & REDRESSAL) ACT, 2013
Your Company has a policy and framework for employees to report sexual harassment cases at workplace and the process ensures complete anonymity and confidentiality of information. No complaints of sexual harassment were raised in the financial year 2017-18.
30. APPRECIATION:
Your Directors place on record their deep appreciation to employees at all levels for their hard work, dedication and commitment. The enthusiasm and unstinting efforts of the employees have enabled the Company to remain as industry leaders.
The Board places on record its appreciation for the support and co-operation your Company has been receiving from its business partners and others associated with the Company. It will be the Company's endeavour to build and nurture strong links with the trade based on mutuality of benefits, respect for and co-operation with each other, consistent with consumer interests. The Directors also take this opportunity to thank all Investors, Clients, Vendors, Banks, Government and Regulatory Authorities for their continued support.
For & on behalf of
Intercontinental Leasing and Finance Company Limited
Place: Mumbai Sd/-
Date: 06/09/2018 Ravi Kharwad
Director
DIN:02079606
|